Introduction

This guide demonstrates the process of publishing a new version of a guide.

Who Can Publish Guides?

Users with Admin or Author privileges can make changes to guide pages, then publish those changes by releasing a new version of the guide.

At the top of the guide you will see a drop-down menu and a Publish Version link. Click the Publish Version link.
  • At the top of the guide you will see a drop-down menu and a Publish Version link.

  • Click the Publish Version link.

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The Create a Release Version window will appear once the page refreshes. Enter the Title for your new release version of this guide.
  • The Create a Release Version window will appear once the page refreshes.

  • Enter the Title for your new release version of this guide.

    • It is important to give your guide a title that identifies which version it is. It is most common to title each version numerically. For example, the first version is “V.1”, the second version is “V.2”, and so on.

  • Reference the Browse past guide revisions list to the bottom right to see the name of the most recent release version published.

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If you wish to set a future Publish date and time, click in the Publish Date field. Leaving this field blank means the new version will be published immediately (or immediately after it clears any Approval Process assigned).
  • If you wish to set a future Publish date and time, click in the Publish Date field.

    • Leaving this field blank means the new version will be published immediately (or immediately after it clears any Approval Process assigned).

  • Select what Date the new version should be published on the calendar.

  • Select what Time the new version should be published by typing in the time.

    • Note: The time for this feature is set to a 24-hour clock.

  • Click OK.

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In the Release Notes field, record the changes made that will be published with this new release.
  • In the Release Notes field, record the changes made that will be published with this new release.

    • Site users will be able to view the Release Notes on the guide once this new version is published.

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Note: Minor Versions are an optional add-on to the Version Control feature.
  • Note: Minor Versions are an optional add-on to the Version Control feature.

  • Select either Major Version or Minor Version to identify the version type for this new release.

    • Major Versions are typically categorized as document releases that contain major changes to steps and/or procedures.

    • Minor Versions are typically categorized as document releases that contain only small changes to aspects of the document such as grammar or typos.

      • This means you can have two different Approval Processes assigned to the guide, or you can have a single Approval Process assigned for one version type, and no process assigned for the other. With this option, your Authors will have the ability to publish the guide without it first going through an Approval Process.

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Click Publish when all fields are complete and you are ready to publish. .
  • Click Publish when all fields are complete and you are ready to publish. .

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The new version of the guide will be shown in Past Guide Revisions under the History tab.
  • The new version of the guide will be shown in Past Guide Revisions under the History tab.

  • Only the most recently published version of the guide will be displayed to standard users.

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Conclusion

To reassemble your device, follow these instructions in reverse order.

One other person completed this guide.

Dozuki System

Member since: 09/24/2009

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