How To Document Processes Using AI

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Why AI Is Changing the Game for Process Documentation

 

Process knowledge is your most valuable (and most volatile) asset.

When experienced workers retire or move on, undocumented steps, shortcuts, and troubleshooting vanish.

To solve this problem, modern manufacturers are embedding AI into the heart of their documentation process. From capturing procedures with video to generating multilingual SOPs on the fly, AI makes it faster, easier, and more accurate to standardize how work gets done.

  • 52 hours: Time new hires spend just trying to figure things out
    — Dozuki Whitepaper, 2024
  • 72%: Of manufacturers using AI report faster documentation and higher quality
    — LNS Research, 2024

10 Ways to Use AI to Document Processes


  1. Capture on the Floor, Not in a Conference Room
    AI enables documentation while the work is happening, not weeks later from memory.

  2. Turn Videos into Process Documents
    Record a skilled operator performing the task. AI transcribes, segments, and structures the workflow into editable steps.

  3. Build SOPs from Feedback and Annotations
    Real-time comments from the floor can be integrated into AI-generated drafts to reflect reality, not assumptions.

  4. Translate Processes Instantly for Global Teams
    Support multilingual teams without delay or added cost. AI translates content while maintaining formatting and intent.

  5. Auto-Tag Steps for Risk, Tools, and Safety
    Classify and tag steps with relevant metadata: PPE required, high-risk actions, equipment used, etc.

  6. Create Audit-Ready Documents by Default
    Built-in version control, approval workflows, and activity history meet ISO and FDA requirements.

  7. Trigger Training from New Process Docs
    The process changes directly to learning modules and quizzes. Alert teams and ensure requalification.

  8. Use QR Codes to Deliver Process Access at Point of Use
    Documents can be linked to machine or station specific QR codes for instant access.

  9. Detect and Flag Process Drift Over Time
    Analytics identify where teams are deviating from standard steps before it causes an issue.

  10. Continuously Improve Through Closed-Loop Feedback
    Workers submit updates, AI triages input, and approved changes are pushed live, creating a living documentation system.

Real Results: How Blue Buffalo Cut Training Build Time by 98%

 

From 4 hours to 5 minutes without adding headcount

At their fast-scaling pet food facility in Joplin, Missouri, Blue Buffalo faced a critical challenge: legacy training tools, inaccessible SOPs, and tribal knowledge bottlenecks made consistent onboarding nearly impossible.

With Dozuki and CreatorPro AI, they transformed training from a burden into a shared, scalable system. Now, L&D captures tribal knowledge on the floor. No writing required. And frontline teams access standardized guides via QR codes. In just months, they created over 1,400 guides, improved maintenance readiness, and made SME engagement a cultural norm.

“We used to spend 4 hours building a guide. With Dozuki, it takes 5 minutes.”
Troy Reynolds, Learning Leader, Blue Buffalo

The Digital Foundation You Need for AI-Powered Process Docs

 

Before AI can generate effective documentation, your system must be:
  • Centralized and accessible across teams
  • Structured with roles, approvals, and feedback
  • Designed for multimedia (video, annotations, etc.)
  • Equipped with version control and audit logs
  • Integrated with training and onboarding systems

95% of manufacturers still use paper-based SOPs. But 72% of AI-adopting companies report reduced costs and improved efficiency.
LNS Research, Deloitte, NAM

From Static Documents to a Living Knowledge System

 

With Dozuki, process documentation connects directly to:

  • Onboarding and role-based training
  • Feedback loops from frontline workers
  • Competency validation and progress tracking
  • Compliance-ready SOP management

“Our knowledge system used to be a liability. Now it’s our competitive edge.”
— Director of CI, Motion Equipment OEM

Get Started with Dozuki

Dozuki helps you write SOPs, digitize tribal knowledge, and train your workforce—at scale. Trusted by 3M, General Mills, Caterpillar, and Ball Corporation, our platform powers modern process management.

Get A Demo
An operator using a tablet with digital standard operating procedures.

Frequently Asked Questions

What’s the fastest way to start documenting a process with AI?

Record a worker in action. Upload the video. AI creates a first draft SOP within minutes.

Does this work for complex or regulated processes?

Yes. Dozuki supports ISO, FDA, and internal documentation requirements with audit logs and structured workflows.

Can I edit what the AI creates?

Absolutely. AI drafts are editable and versioned. Engineers and trainers can refine, approve, and publish.

Is this only for large manufacturers?

No. Dozuki scales from a single site to global deployments and the AI works for teams of all sizes.

How does AI help with multilingual documentation?

AI translations maintain structure, meaning, and terminology consistency, helping global teams follow the same steps.

What’s the difference between an SOP and work instructions?

SOPs define what to do and why, while work instructions describe how to do it. Dozuki helps you manage both—together—in a structured, accessible platform.